Lowongan Belgian Red Cross Vacancies: Sr. Administrative & Finance Officer and Driver

1) Accounting and Finance
Objective: Ensure that accountancy is kept constantly updated and is in line with Belgian Red Cross (CRB) financial regulations.

Duties:
- Directly managing the cash box and bank account in Jakarta under the control of the Head of Mission according to CRB Regulation;
- Managing Jakarta bank account and the cashboxes ledgers;
- Allocating each expenditures to specific budget lines and accounting codes;
- Compile accountancy coming from sub-office into the main country accountancy;
- Liaise with CRB finance desk officer for accountancy validation;
- Preparing the CRB budget follow-up on a monthly basis;
- Preparing timely the Funds requests to the HQ based on forecast coming from sub-office and programmes;
- Organizing the transfers of the money between the banks and the cash boxes;
- Advice the Country Representative on budget design and follow up;
- Ensure that all the components of CRB in Indonesia are receiving adequate administrative and logistic support.

2) Administration
Objective: Ensure that all activities of the CRB in Indonesia are documented and filed adequately

Duties:
- Administrative and logistic support to all CRB needs in Jakarta;
- Filing all documents pertaining to work;
- Managing, following-up all the needed procurement in conjunction with the country representative and assist sub-offices as needed ;
- Preparing and updating the administrative files (inventories, staff list, ongoing contractual obligations,…) in Jakarta and compiling input from programmes and sub-office;
- Organize the filling of the administrative documents in Jakarta and consolidate files list in a master list;
- Managing the administrative processes for the expatriates presence in Indonesia;
- Liaise with PMI and IFRC to maintain updated knowledge on local rules, regulations and other legal aspects regarding CRB presence and activities in Indonesia;
- Organize travel arrangements for CRB staff.

3) Human Resources Management

Objective: Ensure that CRB is in the line with the Human Resources Rules, and Regulation adopted by the IFRC in Indonesia for the local staff

Duties:

- Managing the payroll and the administrative staff files of all CRB national staff with the support of the admin officer in the sub-office;
- Management of staff leave days;
- Follow up on medical insurance claims;
- Managing on a day-to-day basis the driver based in Jakarta;
- Support staff recruitment.

4) Support to CRB Country Representative in Indonesia

Objective: Assist the CRB country representative in his/her function

Duties:
- Accompany or represent the CRB Country Representative in relevant meetings and forums within the Red Cross movement and with local authorities;
- Provide written and verbal translation works within CRB Indonesia.

Requirements
- Bachelor degree in Administration or accounting or an appropriate related field or discipline with a minimum 4 years relevant work experience in technical role.
- Fluent English (both oral and written).
- Excellent computer skills including Word, Excel, Power Point, outlook.
- Very good oral and written communication skills and strong interpersonal skills.
- Self starter with initiative to undertake work with minimal supervision;
- Experience in the Red Cross Movement and/or with other NGO’s would be an advantage;
- Mature, independent, pro-active, high integrity, with a strong drive of self-improvement and providing the best service.

2.Driver

Duties and responsibilities:
- Implement/maintain Canadian Red Cross standard practices for vehicle.
- Implement/maintain preventative and curative maintenance of vehicles to maximise fleet potential, including management of spare parts stock.
- In co-operation for the transportation needs of Canadian RC offices, as well as daily/weekly needs, and allocate vehicle use accordingly.
- Implement/maintain log book for vehicles and fuel/mileage reporting to the Country Representative in timely manner using transportation management system.
- Report the financial receipts related to Driver
- Maintain/check and clean vehicles daily
- Maintain the vehicle to the service (small or big services)
- Support the Canadian RC in Jakarta office to send documents out of offices
- Support the Canadian RC offices to pay the bills

Requirements
- High School Education or Academy
- 2-4 years experience as a driver
- Good Mental and Physical Health
- Basic English language skills
- Driving license for a period of (minimum) 2 years
- Good knowledge of geographical environment
- Able to work overtime as requested
- Qualification as Vehicle Mechanic is preferred

How to apply:
Sent your application, curriculum vitae and clearly stated the salary expectation to: ifrc.recruitment@gmail.com
Please indicate on the subject heading: Application for Sr. Admin & Finance Officer or Application for Driver
Application papers should be submitted at the latest on 11 September 2009.
Only short listed candidates will be notified.

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Tags: lowongan driver, lowongan finance, lowongan red cross.

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