Title : Secretary of CEO (Temporary 4 months)
Department : Director
Location : Head Office
Report To : CEO
1. Job Purpose:
Responsible for secretarial task and provide administration general administration support for CEO.
2. Principal Accountibilities/Responsibilities:
- Mainly assisting CEO in daily routine tasks, such as handling incoming/outgoing communication & document.
- Taking minutes in certain meetings attended by senior management, such as BOC/BOD meeting, Mancom meeting and other meetings as per required.
- Manage daily schedule, meeting appointment, meeting schedules either internal or external.
- Manage filling and confidential documents for CEO office.
- Handling petty cash for CEO office
- Coordinating with other departments as per CEO requirement
- Assisting in managing the billings related to business/company purpose, such as phone billing, reimbursement, cash advances and car allowance.
- Assisting in arranging hotel accommodation and other necessary arragements for overseas guests coming to company.
3. Performance Appraisal:
- Ascertaining routine schedule of CEO walk at ease
- Document of CEO natty on file and secret awake
- Communication of CEO with BOC & BOD walk at ease
4. Knowledge & Skills:
- Able to speak and write in fluent English
- Computer knowledge: excellent in Excel, Word and Power Point.
- Self Starter & Fast Learner
- Fast in typing
- Excellent organizational skills.
- Ability to communicate effectively, orally and in writing at all levels within and outside the organization
- Understanding confidentiality
- Ability to prioritise work to deadlines but also have a flexible approach in areas of work
- Ability to use initiative without close supervision and suggest alternative methods of working if appropriate
- To keep up-to-date with office practice and technology
- Participate in business and other team meetings
- To seek individual supervision
- Show an understanding of the need to prioritise and communicate urgent information to Service Manager and Consultant
- Rational, ability to keep composure in pressurised situation
- Show ability to work proactively and an own initiative
- Articulate and well presented
- Flexible in approach to work
- Thorough and close attention to all details
- Courteous and approachable interpersonal style
5. Requirement:
- Minimum of Academy Secretary.
- Experience of Secretarial post is an advantage.
- Previous experience of taking and drafting minutes and following up action points
- Experience of managing diaries and organizing meetings/events
- Experience of dealing with difficult situations both on the telephone and in person
- Database experience
- Willing to travel out of town
The resume/CV should be emailed to dewi.asri@timezone.co.id
N.B. Please mention www.JakJobs.com in your application letter.
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Tags: bod secretary, lowongan, Lowongan Sekretaris, Lowongan Temporary, secretary to bod.
Lowongan Kerja 2012:
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